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An affidavit is a legal document that serves as a written statement of facts, voluntarily made under oath or affirmation by an individual known as the affiant or deponent. It is typically used in legal proceedings to provide evidence or support a claim. The purpose of an affidavit is to establish the truthfulness and accuracy of the information presented.

Affidavits are commonly used in various legal contexts, such as court cases, immigration processes, and business transactions. They are often required to present evidence, state personal knowledge, or attest to certain facts or events. Affidavits must be signed by the affiant and often require notarization or the presence of a legal authority to administer the oath

The conversion of personal property to real estate refers to the process by which movable assets, which are typically considered personal property, are transformed or incorporated into real property, which includes land and permanent structures. This conversion occurs when personal property becomes permanently affixed or attached to the land or a building in a way that it becomes an integral part of the real estate.

A Certificate of Assumed Name, also known as a Certificate of Doing Business As (DBA), is a legal document used to inform the public and relevant authorities that an individual or business entity is operating under a name that is different from their legal name or registered business name.

The purpose of a Certificate of Assumed Name is to provide transparency and avoid confusion in business transactions. When a person or organization chooses to operate under a name other than their legal name, they are required to file a Certificate of Assumed Name with the appropriate government agency or local jurisdiction.

The Russell County Clerk’s Office requires that open records requests are submitted using the appropriate form. The Attorney General’s Office has produced a general form, please print the form and submit it to our office.  If the applicant cannot print this form, the applicant may make a written request, which shall include the applicants name, phone number, address, list of precise documents being requested, residency of the applicant, and any additional information the applicant deems necessary to help this office fulfill the open records request.

Fees for any open records requests must be paid in advance before copies can be obtained.  Should you have any questions about our open records policy, please contact our office.

Please read the attached Attorney General Advisory to determine who is eligible to submit open records requests.

Requests may be:

• Hand delivered to 410 Monument Square Suite 203, Jamestown, KY 42629,
• Emailed to [email protected],
• Mailed to P.O. Box 579, Jamestown, KY 42629 or
• Faxed to (270) 343-4700.

Our office will respond within 5 business days of receipt of the open records request.

A release of real estate mortgage, also known as a mortgage release or satisfaction of mortgage, is a legal document that signifies the completion and full repayment of a mortgage loan secured by a real property. It serves as evidence that the mortgage debt has been satisfied, and the mortgage lien on the property has been released.

A Vendor’s Lien Release, also known as a Release of Vendor’s Lien, is a legal document that signifies the release or satisfaction of a vendor’s lien on a property. It is typically used in real estate transactions where the seller (vendor) has provided financing to the buyer (vendee) and retained a vendor’s lien on the property as security for the outstanding debt.